Payroll

WP ERP Payroll extension helps you to create employee list and manage their remuneration in a structured way.

In this documentation, we will cover –

• Payroll Settings
• Payroll Dashboard & Overview
• Adding Remuneration or Salary Amounts to Employee Profile
• Creating and Managing Pay Calendars
• Approving & Managing Pay Runs
• Generating Reports for Decision Making

Payroll Settings

ERP Payroll allows you to easily manage your employee salaries and automate the system in an effective way.

After installing and activating the plugin, navigate to –

WP Dashboard → ERP Settings → Settings → Payroll 

You will find three types of settings that will help you to configure the payroll system.

Accounting Settings

Under this section, you can specify account head for assets, salary reporting and tax reporting from the accounting module.

Payment Settings

Now Navigate to- WP Dashboard → ERP Settings → Settings → Payroll → Payment Settings

This setting allows you to select the method of payment you want to process; cash, cheque or bank.

Pay Item Settings

Now Navigate to- WP Dashboard → ERP Settings → Settings → Payroll → Pay Item Settings

From here, you can create new pay types and pay items such as travel allowance, overtime, late fee etc. You can also edit or delete these pay items any time you want.

Payroll Overview and Dashboard

To view the dashboard and overview page of Payroll, navigate to –

WP ERP→HR → Payroll → Dashboard

This overview page gives you a bird’s eye view of your payroll system. It clearly illustrates usable and important insights about the system including –

• Total expenses
• Total pay calendar created
• Times pay calendar approved
• Spent on previous month
• Latest list of pay run records
• Payroll history with smart insights

Adding Remuneration or Salary Amounts to Employee Profile

Before you create a pay calendar or approve a pay run, you need to set basic salary and other relevant details for your employees. If you have already specified all of the details in your HRM module of WP ERP, then you can review them.

To add payroll basic information, navigate to –

WP Dashboard → HR → Employees 

Now, select an employee and view their profile. Now, click on the Payroll tab, which has been created after you have installed and activated the Payroll extension.

Enter necessary information on the Payroll basic and Tax info section and click on the Submit button.

If you want to add fixed allowance for your employee, then select the pay item and pay item payment amount in the Fixed allowance payments and hit the Save button. You can do the same for fixed deduction payments and tax. You can also set specific payment method for each of your employees.

All the provided fixed allowance, fixed deduction and tax information will be added in the detail information at a glance section of your employee’s payroll tab.

Creating and Managing Pay Calendars

Navigate to – WP Dashboard → Payroll → Pay Calendar

Click on the Add New Pay Calendar Button to create a new pay calendar.

Now, you will be redirected to the pay calendar settings page. Enter the calendar name and calendar type. You can also specify normal pay day. However, it is optional.

Click on the Add Employee button, a pop up will appear in which all the department and designation from the HRM module will be available.

Select the department or designation you want to add to this list and click on the add employee to list button.

You will see the list of your employees you have selected including their email, department and designation.

Finally, click on the create pay calendar button to complete the process and you will be redirected to the pay calendar list page.

Approving & Managing Pay Runs

Now, click on the Start Payrun button of a pay calendar.

You will be redirected to the Pay Run page. Select the from, to and payment date. You will find the employee list with relevant information and pay basic amount. Now, click on the next button.

In the second step, you have to specify the variable input options. You can add allowance and deduction amounts if required and click the Next button.

In the third step, review the payslips of your employees. You can also print the payslips if you want.

Now, click on the Next button.

In the final step, you have to approve the pay run if everything seems ok. Click on the Approve button and it will approve the pay run.

When the pay run has approved the status of the pay run will change to Approved and the color will change to green. You can undo the approval if required by clicking on the Undo Approve button.

Pay Run List

You can view the pay run list by navigating to –

WP Dashboard → Payroll → Pay Run

Generating Reports for Decision Making

You can also generate useful and meaningful report with this extension. Navigate to –

WP Dashboard → Payroll → Reports

Click on the view report button of the available reports and specify dates. Finally, click on the search button to generate reports.